How to Repair Office Documents Effectively

Summary: Are you looking for effective methods to repair Office Documents? This blog presents the different methods to repair Microsoft office documents (Word, Excel, PowerPoint, and PDF files). It also mentions the “Repair Office and PDF documents” tool to repair the (.doc, .docx,.xls,.xlsm) files with original formatting. In addition, this tool can repair damaged or inaccessible PDF files with 100% integrity.

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Microsoft Office applications are used by millions of people across the world on a daily basis. While knowing how to smartly work with Office tools like Excel, Word, and PowerPoint is something most users are aware of, dealing with issues like corruption in MS Office files is a totally different ball game. In this article, that’s what we’re focusing on.

MS Office and Associated Problems

Creating a detailed travel plan, making a list of your monthly work assignments, calculating the total of hundreds of petty transactions, or designing a presentation for work, if you’ve ever done any of those using your computer, you’ve probably worked with MS Office. Word, Excel and PowerPoint have become household names thanks to their utility and ease-of-use. Technically sound as well as everyday home users know how to work with Office applications. The suite is reliable, easy to work around, and customizable.

Now keep the good part aside for a few seconds and consider what happens if the files you create using Word / Excel / PowerPoint get damaged. It has happened to all of us. One day we save an Excel sheet after putting in hours of work only to discover that all of the data is appearing gibberish the next day. All that we’re left with is the thought – how did that happen?!

The reason behind such a catastrophe is file corruption, and if you’re thinking why your Office files got corrupted while the system appears to be running just fine, here are a few questions that might aid your understanding:

Did your computer shut down abruptly due to a power surge while you were working with Office files?
Did you accidentally save a new file with the same name as another one without double-checking?
Did your Word / Excel / PowerPoint application throw some unexpected errors a few days before you faced the file corruption?
Have other files on the system become missing or damaged too?
Was the file that got corrupted overloaded with data?

If the answer to most of those questions was a ‘Yes’, no wonder your Office files got corrupted. In this case, the only way to regain access to all your data is to repair the file.

How to Repair Office Documents (Word, Excel and PowerPoint)

Use one of the below-mentioned methods:

Open and Repair Functionality

Repairing MS Office documents is a surprisingly easy task, and it is made possible through an inbuilt “Open and Repair” utility. Here’s how you can use this utility to repair corrupt PowerPoint files, Word files, and Excel files.

Launch the application whose document you are trying to repair.
- To repair corrupt Word files (.doc / .docx), launch MS Word
- To repair corrupt Excel files (.xls / .xlsx), launch MS Excel
- To repair corrupt PowerPoint files (.ppt / .pptx), launch MS PowerPoint
From the File menu, click on the Open This should display the ‘Open File’ dialog box (in more recent versions of MS Office, you should click on the Office button and then the Open button).
Select the corrupt file to be repair by single-clicking on it. Then at the bottom-right corner of the dialog box, you’ll find a drop-down sign adjacent to the Open button.
Click on the drop-down sign to display advanced options which will include Open and Repair .
Select this option and follow the subsequent instructions to repair the corrupted files.

Repair MS Office Installation

If the above mentioned technique doesn’t work, there might be an issue with the system and registry files associated with MS Office. To repair MS Office installation:

Go to your computer’s Control Panel
Here, select Uninstall a program and from the list of all installed programs, select Microsoft Office
Now click on Change and from the dialog that opens, select Repair
Click on Continue to initiate the repair. When it completes the wizard will prompt you to restart your computer. Click on Yes

Remove Add-ins from Office Applications

We often install add-ins to augment the functionality of our existing applications, but faulty or bugged add-ins can prove to be a pain. Office file corruption is one of the side-effects of messed up add-ins. Thus, removing them could be a solution to the issue.

Launch the particular Office program in safe mode. This will disable the working of all add-ins
Open the file in question and check its data. If it appears fine, a faulty add-in is where the real problem lies
One by one start enabling add-ins and reopening the file till you spot the bad one

The sure-shot solution

The above-mentioned techniques might be easy to follow and free of cost, but there’s no guarantee they’ll work. Not to mention the risk of further worsening the corruption in files.

A safer, more accurate and reliable method to repair corrupt Office files is using Stellar Toolkit for File Repair. This software bundle comprises of 4 handy utilities that help you repair even severely corrupted MS Word, MS Excel, MS PowerPoint and Zip files. Armed with powerful scanning algorithms, a fully interactive GUI, and the benefit of saving all data previously stored within damaged files into new blank files, this product proves to be a one-stop solution to MS Office troubles.

Follow the below-mentioned steps to repair Office documents:

Download Stellar Toolkit for File Repair, install and launch

From the software’s main screen, select the MS Office document which you wish to repair

From the next screen, select the corrupted files to be repaired. You may choose to “Find” corrupt office files on your system if you don’t know their exact location or if they are large in number
Once the corrupted files have been selected, click on “Start” to initiate the scan
When the Scan finishes all recoverable information will be displayed in the software’s left-hand panel. Click on any item to preview it before recovery
To save repaired data, click on “Save” from the file menu, enter a destination of choice, and hit OK

How to Resolve ‘Format error: not a PDF or corrupted’ Error of PDF File

Sometimes while trying to open a PDF document you may encounter the following error message:

‘There was an error opening this document. The file is damaged and could not be repaired‘

Due to the corruption of the PDF file, you become unable to view the multimedia and graphics contents of this PDF document. You only get to see the textual information or sometimes only a blank page appears on the screen. However, it is pretty much clear from the error itself that your PDF document is corrupt or damaged. Let us discuss the causes of the corruption of your PDF file:

Causes of corruption - Most common causes of PDF corruption are:

Virus infection

Improper download of PDF document due to bad internet connectivity or lengthy download also corrupts the PDF document

Incompatible third-party software interaction such as incompatible software to read or create a PDF file also corrupts it.

Various other human errors like improper system shutdown, abrupt application abortion, erroneous download or upload of PDF file, etc. can also corrupt a PDF file.

Resolution: In this situation use Stellar Repair for PDF software to repair and recover your valuable PDF file. Download and install the software on your system and follow the below mentioned steps to repair your PDF file.

Start Stellar Repair for PDF software.

Click ‘Add File’ or drag & drop to select your corrupt file.

After file selection, click on ‘Repair’ button. The progress bar provided at the bottom of the interface shows the ongoing repairing process.

After the successful repairing process of your PDF file, its preview is shown at the right interface of the software.

Click ‘Save’ button to save the repaired PDF file. A Browse for the folder is displayed to select the destination of the repaired file.

To save the repaired file, click OK. A confirmation message displaying Process completed successfully pops up.

Thus, repaired PDF file is saved with the name format Recovered_[File Name]_Date.pdf at your desired location.

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Repair Corrupt PDF File using PDF Repair Tool

Stellar Toolkit for File Repair comes with an efficient PDF Repair tool – Stellar Repair for PDF that can repair corrupt PDF documents and restore all its objects.

To repair a corrupt PDF file by using Stellar Repair for PDF tool, follow these steps:

Download, install and run Stellar Toolkit for File Repair software.
Click Repair Document from the software main interface.

Click Add File to locate and add the PDF file that you want to repair.

The recently added PDF file gets displayed.

Note: You can add more PDF files by clicking the Add button.

Click Repair to start repairing the selected PDF file.
Click OK when the ‘Repair process completed’ message is displayed.

The repaired PDF file is displayed in the left pane of the preview window. The file content is displayed in the right pane.
Once you have previewed the repaired file, click Save Repaired Files button from the main menu.

In Browse for Folder dialog box, select a location for saving the repaired files, and then click OK.
The Saving Complete dialog box gets displayed with a hyperlink to the folder containing the repaired PDF files that you have saved. Click OK.

By following the above steps in the sequence provided, you can easily repair corrupt PDF file and recover all its components in original form.

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PDF Repair Software. Quickly Repair Damaged PDF Files - Stellar

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Features

Repairs Corrupt PDF Files

Stellar Repair for PDF is a professional software to repair PDF files which may get corrupt during upload, download, or regular use. The tool restores all elements of the PDF file such as headers, footers, forms, page format, word art, clip art, shapes, bookmarks, hyperlinks, etc. It also repairs text, labels, graphics, and images, page tree and cross-reference table of the PDF file.

Repairs PDF Stored on External Media

This PDF file repair tool repairs corrupt PDF files stored on external hard drives, flash drives, CDs, and other storage media. Users do not need to transfer the PDF files to their system and can access and repair them directly on the external storage device.

Resolves All PDF Corruption Issues

The software can efficiently handle all the corruption issues and provides an error-free PDF file as output. Stellar repair for PDF can repair the PDF files that may have got damaged due to various causes such as virus infection, hard disk drive failure, opening PDF file in incompatible program and more.

Simple DIY Interface for Easy Repair

The user-friendly interface of the software and step-by-step instructions help users to repair damaged PDF files on their own. The DIY software does not require users to be technically adept to run the software to repair the damaged file. Further, multiple DPI support (100%, 125%, 150% and 175%) helps users to scale the software interface for better viewing.

Batch Repair Module

Batch conversion process allows you to repair multiple PDF files in a single process. The software saves the repaired PDFs at the same location, which helps users in easy file-tracking.

Provides Preview of Repaired PDF

Stellar Repair for PDF previews the repaired files before saving. This feature helps the users to verify the repaired text including images, table-data, graphs and more. The preview option also helps to select and save the repaired data at the preferred location.

Live Update Wizard for Software Updates

This PDF file recovery software provides an exclusive feature called ‘Live Update Wizard’, for updating the software to the latest available version. The software checks for minor or major versions available online for users to download the updated version, as and when available.

Support & Compatibility

Stellar PDF file repair software can repair PDF files of almost all existing versions. PDF files of versions 1.3, 1.4, 1.5, 1.6 and 1.7 can be repaired with the help of Stellar Repair for PDF. For better usage, it is necessary to download and install the software properly.

Technical Specifications

About Product

Stellar Repair for PDF

Version:	3.0.0.1
License:	Can use only on a single system
Edition:	Standard
Language Supported:	English
Release Date:	February, 2024

System Requirement

Processor:	Pentium Class
Memory:	2 GB minimum (4 GB recommended)
Hard Disk:	250 MB of free space
Operating System: (64 Bit only)	Windows 11, 10, 8.1, 8, & 7

Completely Repairs PDF Files

The software completely repairs corrupt PDF files, irrespective of the cause and severity of corruption. The tool repairs PDF files without any loss of data and alterations made to its fonts, metadata, file parameters, and structure, i.e., cross-reference table and page tree.

Repairs PDF Files on External Storage Devices

This advanced tool can repair PDF files located on external storage devices, like CDs, DVDs, flash drives, USB drives, memory cards, etc., attached to your Mac system. The software supports all types of detachable media devices that are recognized by the host operating system on your Mac.

Previews Repaired Files

With this software, you can preview repaired files as they would appear after saving them on your Mac. It is useful to verify whether the repaired data is the same as the original document before saving it. You can preview components, such as headers, footers, charts, shapes, tables, images, etc.

Saves Repaired PDF Files at Desired Location

The PDF repair for Mac software allows saving the repaired files at the user-specified location. The repaired PDF files are saved as ‘Repaired_ [file name] _ Date.pdf’ at the location of your choice, which could be the same location where your corrupt PDF files are stored.

Restores Audios and Videos of Corrupt PDF Files

The Mac compatible Stellar Repair for PDF software can restore audio and video clips from a corrupt PDF file. It repairs the PDF file and recovers audios and videos without any alteration.

Repairs Multiple Corrupt Files Simultaneously

The software allows repairing multiple corrupt PDF files simultaneously. It supports repairing the PDFs in a single batch process, thereby saving time and efforts needed to repair one PDF at a time.

Steps to Use Stellar Repair for PDF for Mac Works

Step 1: Select the PDF files you want to repair

See all Screenshots

Technical Specifications

About Product

Stellar Repair for PDF for Mac

Version:	3.0.0.0
License:	Can be used on a single system only
Edition:	Standard
Language Supported:	English, German, French, Italian, Spanish, Japanese, Korean
Release Date:	August, 2021

System Requirement

Processor:	Intel compatible (x64-based processor)
Memory:	4 GB minimum (8 GB recommended) Hard Disk
Hard Disk:	250 MB for installation files
Operating System: (64 Bit only)	Up to macOS Big Sur 11

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## How to Convert Apple Mail to PDF?

Summary: Sometimes, Apple Mail users need to convert their emails into PDF format due to various reasons. In this post, we will mention the ways to convert Apple Mail emails into PDF. In addition, we will also mention an MBOX converter tool that can easily convert a whole batch of Apple Mail emails into PDF.

Apple Mail or Mac Mail comes as a default email application with Mac operating system. The application uses platform dependable file to store and save emails and other data. If you want to open the Apple Mail emails outside of your inbox, then the best way is to save or convert them into a common file format, such as PDF. It is a portable document format that can be easily accessed and shared across different platforms. In this blog, we will discuss how to convert Apple Mail emails into PDF.

Ways to Save or Convert Apple Mail Emails into PDF

You can use the following ways to save or convert your Apple Mail emails into PDF.

1. Using Apple Mail Options

If you want to save a few Apple Mail emails as PDF, then you can use the options in Apple Mail to do so. Given below are the steps to convert Apple Mail emails into PDF file.

Open Apple Mail.
Double-click on the message which you want to export as PDF.
Click on File and select Export as PDF.
Then select the destination location and click on Save.
The selected email will be saved in PDF format at the desired location.

However, one of the limitations of this method is that you need to select and convert individual emails. So, if you need to convert a large number of Apple Mail emails into PDF, then it will be a tedious and time-consuming process.

2. Use an MBOX Converter Tool

If you want to convert a large number of Apple Mail emails into PDF, then you can use an MBOX converter tool. It can help you to convert Apple Mail emails into PDF in bulk. However, you need to first export the emails from your email client to MBOX file. Follow these steps:

Step 1: Export Mac Mail Emails to MBOX File

To export emails to MBOX file, follow these steps:

Open Apple Mail email client.
Select the folder (Inbox, Sent, Draft, etc.) which you want to export to MBOX file.
Go to menu bar, click on the Mailbox and then select Export Mailbox.
Now, select the destination location and click on the Choose button.
The selected mail folder will be saved in the MBOX file.

Step 2: Convert MBOX File into PDF

To convert the emails from MBOX file into PDF, you can use a specialized MBOX converter tool, like Stellar Converter for MBOX. This tool can quickly and easily convert Apple Mail emails from MBOX file into PDF without losing any data. The software is proficient in handling all types of MBOX files.

You are first required to download and install Stellar Converter for MBOX Technician version. Also, ensure that you have PDF reader on your system. Now, follow the steps as described below:

Launch the software.

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The main interface shows a window with a dropdown list with the names of 17 MBOX email clients.

Choose Apple Mail from the list.

Click ‘Select File’ to select the MBOX file. Also, you can choose the ‘Select Identity’ button for selecting the identity folder having MBOX files.

Note: If you do not know the location of MBOX file, then you can use the option – ‘Find File’.

Click on ‘Convert’ to begin the conversion process.
After the files are converted, the software provides preview of the mailbox items.
Once you are satisfied with the converted data, select the ‘Save Converted File’ option. This will open the ‘Save As’ window with multiple options to save the file. Select the PDF radio button and then click ‘Next.’
In the ‘Choose Destination’ window, click ‘Browse’ to select the location to save the file and click ‘Save’.
The ‘Data Saved Successfully’ message is displayed once files are successfully saved.
When the process is finally complete, you can view the converted PDF file at the saved location.

Conclusion

Above, we have mentioned two ways to save Apple Mail emails to PDF format. You can export MBOX emails to PDF using Apple Mail application. But, this method is suitable when you’ve to convert only a few emails. If you want to convert a large number of emails, then you can use MBOX Converter tool Stellar Converter for MBOX. The software can help you to safely and quickly convert Apple Mail emails (MBOX file) into PDF format. The software’s user interface is extremely user friendly that allows you to perform MBOX to PDF conversion in just a few steps.

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